It’s important for board members to familiarize themselves with the act and ensure they are following the requirements regarding open board meetings, communication to the ownership, and following proper procedures so there can’t be any challenges to decisions made at a future date. This is particularly important when the board is making decisions regarding budget, large scale expenditures, and any shift or enforcement of house rules. Memorializing the meeting notes is also an important part of being stewards of the building and those should be shared with the entire ownership once meetings conclude. This is also a requirement of the Act. The secretary of the board, or their appointed proxy, is responsible for taking notes during meetings. Notes should confirm the time, date, place, and participants of the meeting, along with the discussion points of the meeting but should not include a detail recording of all discussion items, as the meeting notes are memorialized as the official records of the Association in perpetuity.